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Keyboard Shortcuts: Presenting PowerPoint Commands

by Samantha Cruff |

(This post is part of a series. You can view previous posts on Microsoft Office, Word, Excel, and Outlook.)

Most of us use Microsoft PowerPoint whenever we give a presentation.

There are several keyboard shortcuts that can make creating or editing a PowerPoint easier, as well as shortcuts that improve the overall presentation.

Creative Shortcuts

Developing a new presentation? These shortcuts are for you.

Here’s how to reduce the time it takes to create a PowerPoint:

  • Ctrl + M: Insert new slide
  • Ctrl + Shift + D: Duplicate current slide
  • Ctrl + Up arrow: Move slide up
  • Ctrl + Down arrow: Move slide down
  • Ctrl + Shift + Up arrow: Move slide to beginning
  • Ctrl + Shift + Down arrow: Move slide to end
  • Alt + N + P: Add picture
  • Alt + N + X: Add textbox
  • Ctrl + D: Duplicate object
  • Ctrl + Shift + C: Copy object formatting
  • Ctrl + Shift + V: Past object formatting
  • Ctrl + Shift + “[“: Send object to back
  • Ctrl + Shift + “]”: Send object to front
  • Ctrl G: Group
  • Ctrl + Shift + G: Ungroup
  • Ctrl + Spacebar: Play or pause media
  • Ctrl + N: Insert comment
  • F5: Run presentation
  • Shift + F5: View presentation from current slide forward

Presentation Shortcuts

PowerPoint includes some nifty shortcuts you can use during a presentation.

Here’s how to shine the next time you are in the spotlight:

  • S: Stop or restart an automatic show
  • B: Make screen go black (enter “B” again to show presentation)
  • W: Make screen go white (enter “W” again to show presentation)
  • Ctrl + P: Activate pen tool
  • E: Erase pen marks
  • Ctrl A: Change pen to pointer
  • Ctrl H: Hide pen or pointer
  • Tab: Go to next hyperlink
  • (Slide no.) + Enter: Go to slide no. The slide number shortcut works great for navigation when someone asks a question about a presentation. You can quickly return to the slide in question to discuss it.

About the Author

Samantha Cruff

Samantha Cruff is the Marketing Communications Coordinator at Lawyers Mutual. Contact Samantha for information regarding our available risk management publications at 800.662.8843 or samantha@lawyersmutualnc.com.

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