Byte of Prevention Blog

by Jay Reeves |

An Early Present

Here’s a quick and easy present you can give yourself right now that won’t cost a penny – yet it’s guaranteed to save hours of stress and worry.

Empty your email inbox.

Clear out every message lurking in that dark, shadowy space. Every. Single. One.

Easier said than done, of course. Our inboxes become repositories for jokes of the day, useful tips, articles we intend to read some day, lunch invitations, Bar dues notices, Facebook updates, calendar items, lunch cancellations, get-rich schemes, adorable photos of babies we don’t even know, spam, CLE seminar offers, adorable videos of kittens playing ping pong, hair restoration products, more spam, urgent cries for help from deposed princes.

Not to mention the occasional message that actually pertains to a case or client and has real importance.

Or the dozens we’ve never gotten around to opening – their bold fonts practically screaming, Read Me! Please! – because we know they contain bad news we can’t bear to face. At least not right now.

Besides, if the Mayans are right, we won’t have to worry about unanswered messages and past-due assignments much longer.

But if the Mayans are wrong and the New Year arrives as scheduled, we can do ourselves a big favor by greeting it with a squeaky clean email inbox.

The goal is to achieve what is known in the time management/productivity world as “in-box zero.”

Business efficiency consultant Daniel Gold posted a helpful article on the law blog Attorney at Work on how to reach “inbox zero” with no fuss or muss.

Gold’s technique: use one of the following five categories to dispose of every email as soon as it is received:

1. Do it now. If a task can be completed in two minutes or less, do it right then. Don’t wait. Leaving it to languish takes up what Gold calls “psychic RAM.”

2. Defer it. Calendar all action dates. Transfer the substance of the message to a “pending matters” file or to-do list.

3. Delegate it. Forward the message to the appropriate recipient or assign the task to someone else. Either way, get it out of your inbox.

4. Delete it. This option applies to messages from Nigerian princes and ping pong playing kittens.

5. Incubate it. Create an archive folder and store the message there.

There. You’ve done it. In five easy steps, you’ve emptied your inbox and uncluttered your life.

Now go enjoy the holidays.

About the Author

Jay Reeves

jay.reeves@ymail.com | 919-619-2441

Jay Reeves practiced law in North Carolina and South Carolina. Over the course of his 35-year career he was a solo practitioner, corporate lawyer, legal editor, Legal Aid staff attorney and insurance risk manager. Today he helps lawyers and firms put more mojo in their practice through marketing, work-life balance and reclaiming passion for what they do. He is available for consultations, retreats and presentations.

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